You helped them through the whole process. Documents, appointments, decision day. Then the case closed, the file went cold, and when they needed you again, they started fresh with someone else. That's not a one-off. It's happening every month.
We build a single system that captures every enquiry, tracks every case, and brings past clients back automatically. One build. Live in 7 days. You own it.
That's before you count their spouse, their parents, their colleagues who ask "who did your visa?" Adjust the numbers to your consultancy. The gap is always wider than you think, because it includes the referrals you never received from the clients you lost touch with.
Each one drains revenue quietly. Together they cost more than any ad campaign could replace.
A potential client calls while you're in a consultation. No answer, no voicemail follow-up. They call the next immigration adviser on their list. You never knew they existed.
One missed call = one lost case at £500-£2,000Someone submits an enquiry through your website on Sunday evening. You see it Monday afternoon. By then they've already had a consultation booked with the adviser who replied in minutes.
Speed to first response decides the case before expertise doesYou handled their Schengen visa perfectly. Twelve months later they needed it renewed. Nobody reminded them you exist. They searched online and picked someone with better Google reviews.
30%+ of last year's clients will need you again. Most won't remember to call.Your client got their visa. Their spouse needs one. Their colleague at work is asking about the process. But nobody followed up, so nobody passed your name along. The network dried up because the conversation stopped.
Every satisfied client is connected to 2-3 potential cases you never hear aboutThe visa was approved. The client was delighted. You meant to ask for a review but the next case was already urgent. Your competitor has 180 Google reviews. You have 35. New clients choose based on that number before they ever speak to you.
More reviews = more trust = more enquiries. Every uncollected review is a missed compounding asset.How many cases are waiting for documents right now? How many consultations are booked this week? How many invoices are unpaid? If the answer lives across WhatsApp, email, a spreadsheet, and your memory, you don't have a pipeline. You have a risk.
No visibility = missed deadlines, forgotten follow-ups, and cases that slip throughEach part solves one of the problems above. Together they connect into a single pipeline from first enquiry to repeat client.
Phone calls, website forms, WhatsApp messages, Facebook enquiries. Everything lands in one inbox. If a potential client tries to reach you from any channel, the system logs it, tags it, and makes sure it doesn't sit unseen.
A missed call triggers an automatic text within seconds. A website enquiry gets an instant reply collecting their visa type, nationality, and urgency. The conversation starts while you're in another meeting. By the time you follow up personally, they're already engaged.
The system collects the key details up front: visa type, current status, travel dates, nationality, supporting documents needed. When you sit down for the consultation, you already know whether this is a straightforward renewal or a complex case. No time wasted on basic intake.
Every completed case gets a timed follow-up. Visa expiry reminders. Renewal check-ins. Milestone messages. When a past client's visa is approaching renewal, they hear from you first. Not from a Google search. Not from a competitor's ad. From you, automatically.
The day a visa is approved is the day the client is happiest. The system sends a review request at that exact moment. The right link, the right timing. Your Google profile builds itself case by case, without you remembering to ask.
New enquiry, consultation booked, documents received, application submitted, decision pending, approved, invoiced, paid. Every case moves through a clear pipeline. You open one screen and see your entire caseload, not a spreadsheet, not WhatsApp, not memory.
Pipeline stages, follow-up timing, intake questions, review triggers. All configured for immigration and visa services, not generic business automation.
Different visa type or service model? Book a call and we'll tell you honestly whether the system fits your practice.
No software to learn. No training courses. We do the work.
Tell us your visa types, how enquiries come in, what your caseload looks like, and where things fall through. That's all we need to configure the system.
Pipeline, intake automation, follow-up sequences, renewal reminders, review requests, invoicing. All configured for immigration and tested before handover.
The system starts working from day one. Everything is registered in your name. Your client data, your automations, your pipeline. We support you through the first weeks.
We don't rent you software and disappear. We build your system, hand it over, and you keep it. Your client records, your case history, your automations, your pipeline. If you ever want to walk away from us, everything stays with you. That matters when you're handling sensitive client information.
Everything configured, tested, and handed over. You own the system from day one.
Multi-branch setup, extra pipelines beyond the base build, custom API integrations, website builds or redesigns, ad campaign management, ongoing managed service beyond the support window.
Book a free 20-minute walkthrough. We'll show you the system configured for an immigration consultancy, and you'll see exactly where your practice is leaking revenue right now.